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[null," \n\n\nRepublic of Namibia\nAnnual Procurement Plan\n"]
[null,"Name of Public Entity:      ",null,null,null,null,"Financial Period:  "]
[null,"*KINDLY REFER TO THE POP-UP COMMENT UNDER EACH HEADING AND GUIDING NOTES FOR HINTS ON HOW THIS TEMPLATE SHOULD BE POPULATED*"]
[null,"Procurement No. (e.g. 1,2,3…)","Description of Procurement (include lots if applicable)","Quantity"," Procurement Category","Is the procurement reserved in terms of the Code of Good Practice?","Procurement Method","Estimated Value (N$)","Scheduled Date for Invitation of Bids","Reason for deviating from the default method (where applicable)"]
[null,1,"Supply an delivery of Office stationaries to the Ministry of Finance for a period of 36 months","Various","G","Yes","ONB",5000000,"05/04/2021","NA"]
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[null,"Approved - Accounting Officer (Name): ",null,null,null,"Signature:",null,null,"Date:                     XX /XX/2021   "]

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[null,"GUIDANCE NOTE - ANNUAL PROCUREMENT PLAN"]
[null,"General tips on completing the Annual Procurement Plan"]
[null,"APP – Annual Procurement Plan"]
[null,1,"According to section 25(4)(a), Accounting Officer must engage in procurement planning, plan each step of the procurement process and prepare annual procurement plan;"]
[]
[null,2,"Annual Procurement Plan should be submitted by the public entity to the Procurement Policy Unit (PPU) three (3) months before the beginning of the public entity’s Financial Year.  "]
[]
[null,3,"The Annual Procurement Plan should contain objects of procurement planned for execution by a public entity during a specified procurement period. Meaning, these are goods/works or services that a public entity intend to source from external providers. An APP is therefore not expected to reflect payments obligations for existing contracts such as electricity bills, water bills etc."]
[]
[null,4,"The APP should bear signature of the Accounting Officer to signify approval thereof."]
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[null,5,"Procurement Description – Provide full description of your procurement in detail, including location and period of procurement of the contract where applicable. E.g. Supply an delivery of Office stationaries to the Ministry of Finance for a period of 36 months; - A description as that which will reflected on the Bidding Document should suffice."]
[]
[null,6,"Quantity  -  Where applicable, indicate a number representing the quantity of your procurement requirements (i.e., quantity of items being sourced).  "]
[]
[null,7,"Category of procurement- Indicate if procurement is for Goods, Works, Consultancy Services or Non-Consultancy Services"]
[]
[null,8,"Procurement reserved in terms of the Directive on Local Sourcing – Public entity should indicate whether a procurement will entail Preferences as provided under the Code of Good Practice. "]
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[null,9,"Consolidation - Procurements in the APP should reflect a pool or a consolidation of procurement needs to the extent possible, as opposed to listing related and small-value individual procurement needs which amounts to artificial division of procurement. Example: \n     a. Supply and Delivery of 20 rims of printing papers to MoF; \n     b. Supply and delivery of 500 files to MoF; \n     c. Supply and Delivery of 50 staplers and 2000 paper clips to MoF;\n \nThe above procurement should be consolidated into one procurement of stationaries i.e: \n     d.  Supply and Delivery of stationaries to Ministry of Finance (MoF) for a period of XX months; \n"]
[]
[null,10,"Lots/Partial Awards - a Public Entity may determine whether to issue one contract for the subject/matter of procurement or to issue a number of separate contracts (lots) which will be executed by multiple operators."]
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[null,11,"Using the above example (in 8.), a procurement which is targeted to be executed in lots may be reflected as follow:\n(a) Supply and Delivery of stationaries to Ministry of Finance (MoF) for a period of XX months - Number of Lots XX\n"]
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[null,12,"Artificial Division of Procurement - Public entities may also not conduct small procurements under 6(d) for only a few items that a public entity requires at the time of need (e.g stationary needs for one specific office). Instead, a single process should be executed and a contract established out of which deliveries could be made as and when required."]
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[null,13,"The above (in 10.) implies that public entities should not artificially break procurement into small units thereby avoiding large processes which have the benefit of scale and competitive outcomes.  "]
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[null,14,"Emergency Procurement – Public entities are not expected to list in the any procurement to be executed using the emergency procurement method in the Annual Procurement Plan. However, public entity is expected to report any procurements conducted using emergency procurement during periodic/quarterly reports."]
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[null,15,"Procurement Method – Public entity should indicate the Procurement Method to be applied as provided under Section 27 of the Public Procurement Act, 2017. Furthermore, public entities are expected to apply the selected method during the implementation of procurement.  "]
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[null,16,"Estimated valued – Public Entity should indicate the estimated value of the procurement as maybe available through market research or other reliable cost data sources."]
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[null,17,"Reason for deviating from the default method - Should the public entity select other method of procurement besides Open National Bidding, Open International Bidding or Request for Proposal, the entity should provide reason for deviation."]
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[null,18,"Amendments - Public entities may make amendments to the APP when necessary and communicate such to the PPU.  "]

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[2,1,"No","EP","W","No","No"]
[3,2,null,"ONB","CS",null,"NA"]
[4,3,null,"OIB (INT)","NCS"]
[5,4,null,"RB"]
[6,5,null,"RFP"]
[7,6,null,"RFQ"]
[8,7,null,"IQ"]
[9,8,null,"EPE"]
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[12,11]
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